When the paper files are filling room after room in your business it is time to invest in document management software.
When finding a document looks more like a search for a missing person then a simple office task it is time to invest in document management software.
Businesses all over the world have trusted smartFiling as their choice for document management software for the last 16 years and you should too.
So how does it work?
First let’s take a moment to understand some of the costs your business incurs to manage its documents currently.
Businesses spend an average of $20 in labour costs to file a document, $120 in labour to find a misfiled document and $220 to reproduce a document.
The average business spends approximately $25,000 to fill a typical, four-drawer filing cabinet and spends $2,000 annually to maintain it.
The average document is copied 19 times.
Documents come in all shapes and sizes in today’s business. In order to manage them better one must first capture them. smartFiling has a number of flexible, highly customisable methods of getting your documents into the document management system.
Paper documents may be scanned via any industry standard imaging device.
Electronic documents can also be captured directly from the app’s in which they are created via one of the many integration toolbars available from Redmap. Email is automatically captured and filed at the Exchange/Lotus gateway.
Now that everything is captured it may be found, simply. Access to these documents is password controlled and may be done via software installed on the workstation or from anywhere via a web browser.
Centralising these documents with document management software not only makes locating them easier it also makes administering them a breeze. No more archiving records off-site, no more digging through archive boxes to destroy documents. All of this can be done at the click of a button with smartFiling.
Due to its simplicity SmartFiling is often the first step a new client takes on the journey to embrace full document automation in various areas of the business.
Implementing smartFiling for your document management needs will deliver a number of costs benefits to your organisation:
Contact us today to understand how our document management software can streamline your business so you can focus on what is important.
Click here to download the smartFiling Paperless Office Case Study