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smartFiling
Any document, anywhere, anytime.
Documents hold the capital of your business. Everyday your employees and co-workers are paid to generate them. Leverage the automated document scanning and capture tools of smartFiling to centralize these documents providing a single location for retrieval. Our document archiving service is flexible and very easy to manage.
Documents are created in all formats from many applications across your business. In 4 simple steps smartFiling will automatically scan, capture and file these documents for you meaning no more emailing
Capture – Documents, both paper and digital, are automatically captured and tagged for filing with smartFiling. No changes to the current work environment for creating this intellectual property are required. smartFiling recognizes that new files have been created and files them.
File – A single source for all documents. smartFiling has automatically captured and filed your documents. They can now all be found based on the way they were filed or the words in the documents. The search tool is web-based meaning that you can find the documents from anywhere, try doing that with a piece of paper in a filing cabinet in the inter-state office! Redmap's smartFiling document scanning and archiving solutions makes finding your information a breeze.
Distribute – Documents require distribution. smartFiling allows you the standard email functionality, but why stop there? Documents requiring regular distribution such as customer statements can be automatically distributed. For mass distribution documents may also be cut to alternative storage media meaning the time consuming archiving job you get each year can now be completed in seconds with the click of a mouse.
Integrate – smartFiling integrates simply into your existing back-house applications for easier document retrieval. Our integration means documents may be retrieved and filed with our smartKey tool for Microsoft Office and other back-house system like your accounting or CRM system. Integrating your filing system with your core business applications significantly increases your Return On Investment and reduces the impact on your people.
Our smartFiling document archiving system is used by many businesses globally to help them manage their paper and electronic documents. Contact us today to see how we can help you.
Click here to download the smartFiling Datasheet – Hi-Res | Lo-Res.
Redmap is a document management expert providing wide range of paperless office solutions to organisations. From document archiving which can help improve business productivity and efficiency, to streamlining that accounts payable workflow, To find out the best solution to solve your document automation challenges, contact Redmap to discuss how our document management system can be tailored to your exact needs.
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